Administrative Assistant

Description

Job Summary: We are seeking an organized and proactive Administrative Assistant to provide administrative and operational support, coordinate activities, and manage documentation in a dynamic environment. Key Highlights: 1. Development and learning in metrology and electrical engineering 2. Opportunity for professional growth in a positive work environment 3. Training related to job responsibilities **Position:** Administrative Assistant **Work Mode:** On-site **Work Location:** San Juan de Lurigancho, Lima **JOB OBJECTIVES:** Provide administrative and operational support to various departments of ENERLAB, ensuring proper document handling, customer service and follow-up, service coordination, information management, and assistance with administrative and commercial activities of the company. The position will interact with the departments of **Metrology, Engineering, Equipment Rental, and Equipment Sales**, thus requiring an organized, responsible, proactive individual capable of coordinating multiple activities simultaneously. **RESPONSIBILITIES:** * Manage and organize administrative, commercial, and service-related documentation. * Prepare, register, and archive quotations, service orders, requests, and other internal documents. * Track quotations, purchase orders, services, and customer requirements. * Coordinate with various internal departments to address requests and requirements. * Provide customer service via telephone, WhatsApp, email, and other channels. * Register and update customer and supplier information. * Assist in preparing administrative and commercial reports. * Coordinate the receipt and delivery of equipment, documents, and certificates as applicable. * Support scheduling and coordination of calibration, rental, sales, and engineering services. * Maintain up-to-date physical and digital files. * Assist in payment tracking, invoicing, and related documentation per instructions from the responsible department. * Follow up on pending documents from customers and suppliers. * Support internal procurement coordination and requirement management. * Perform other administrative duties related to the position as assigned by management. **REQUIREMENTS:** **Education:** * Technician or university graduate in Administration, Accounting, Secretarial Studies, Business Management, or related fields. * Final-year students with relevant experience may also be considered. **Experience:** * Minimum 1 year of experience in administrative functions, customer service, commercial assistance, or similar roles. * Experience in service-oriented companies, laboratories, industry, engineering, or technical fields is desirable. **Knowledge:** * Microsoft Office, especially Excel and Word. * Email and digital tool proficiency. * Preparation and tracking of administrative documents. * Knowledge of invoicing, quotations, and purchase orders is desirable. * Experience using ERP systems or enterprise management platforms is desirable. **WE OFFER:** * Employment with a company specialized in metrology and electrical engineering. * Development and learning within a technical services environment involving calibration, engineering, equipment rental, and sales. * Opportunity for professional growth. * Positive work environment. * Training related to job responsibilities. Salary: S/.2\.00 \- S/.3\.00 per month Work Location: On-site employment