Administrative Assistant

Description

Job Summary: We are seeking an Administrative Assistant to provide efficient administrative and operational support at our branch office, managing resources and services. Key Highlights: 1. Key administrative and operational support within a dynamic team. 2. Opportunities for learning and professional development. 3. Backing from a strong, growing multinational company. **Job Description** SUMEC Complete Equipment \& Engineering Co., Ltd. – Peru Branch, a leading company in the development of equipment projects and solutions, is looking for an Administrative Assistant to join our team and provide support for administrative and operational activities at the branch. **Job Mission** To provide administrative and operational support to various departments within the branch, ensuring efficient service to employees, visitors, and suppliers, as well as proper management of resources, services, and requirements necessary for optimal office operations. **Main Responsibilities** * Provide courteous and timely assistance to visitors, suppliers, employees, and customers arriving at the premises. * Manage incoming calls, correspondence, documents, and other administrative requests. * Coordinate and manage meeting room availability, as well as schedule in-person and virtual meetings. * Create and manage meetings using virtual platforms such as Zoom, Microsoft Teams, or other corporate tools. * Provide logistical support during meetings and visits, including coordination of beverages, coffee, and other required items. * Manage procurement and control of office supplies, cafeteria items, water, and other administrative-use resources. * Coordinate with suppliers for purchasing and replenishment of office stationery, cleaning supplies, cafeteria products, and other operational consumables. * Monitor general office services, such as internet, water, telephone, maintenance, and other contracted services. * Support the management and tracking of service payments, supplier invoices, and other administrative expenses, in accordance with internal procedures. * Organize, scan, digitize, and archive administrative documentation, maintaining appropriate document control and order. * Assist in drafting, printing, distributing, and managing internal branch documents. * Coordinate with suppliers and third parties for required services, deliveries, maintenance, and support for the office. * Maintain inventory records and track administrative supply requirements, identifying replenishment needs promptly. * Support the organization of corporate activities, internal meetings, celebrations, and company events. * Assist with various administrative tasks required by the Administration and Human Resources departments. * Perform other administrative and support functions assigned by the immediate supervisor, according to branch needs. **Requirements** * Technical or university graduate in Administration, Secretarial Studies, Administrative Assistance, Business Management, or related fields. * Minimum two (2) years of experience in administrative assistance, reception, secretarial roles, or similar positions. * Proficient user/intermediate-level knowledge of Microsoft Office. * Familiarity with videoconferencing tools and digital platforms. * Experience coordinating with suppliers and managing administrative services. * Strong organizational skills, attention to detail, and ability to follow up effectively. * Excellent communication skills and service orientation. * Willingness to perform diverse administrative support tasks in a multifunctional capacity. **Competencies** * Organization and planning. * Proactivity and initiative. * Service orientation. * Effective communication. * Coordination and follow-up capability. * Adaptability and openness to multifunctional work. * Responsibility and confidentiality. * Teamwork. **Benefits** * Employment and support from a strong, large-scale, and continuously growing multinational company. * Opportunities for learning and professional development. * Dynamic and multicultural work environment. * Development of experience in administrative management and corporate support. * Competitive remuneration aligned with market standards, qualifications, and demonstrated experience. SUMEC Complete Equipment \& Engineering Co., Ltd. – Peru Branch promotes equal opportunity and seeks individuals committed to excellence, responsibility, and professional growth within a dynamic and professional environment. Salary: S/.1,500\.00 \- S/.1,800\.00 per month Application Questions: * Do you agree with the responsibilities outlined above? * Please indicate your current age. * Are you available to work in San Isidro, Monday through Friday? Please provide your updated mobile phone number. Work Location: On-site employment