Executive Secretary

Description

Job Summary: We are seeking a highly organized and proactive administrative assistant to protect the CEO's time and schedule, managing logistics and administrative support. Key Highlights: 1. Key role in protecting the CEO's time and mental peace. 2. Comprehensive management of real-world logistics and virtual office administration. 3. Opportunity for growth within a modern agency leveraging AI. **Salary:** S/ 600 monthly fixed. **Work Mode:** Part-Time (Part\-Time) / **Format:** 99% remote with 1% availability for in-person tasks once or twice per month in (San Isidro/Lima). **Candidate Profile:** Extremely organized, service-oriented, proactive, and absolutely trustworthy. **About the Role** At **Cromatiso**, a specialized agency in graphic design and digital marketing, we are looking for the administrative "Right Hand" to our General Director (CEO). We have automated much of our operations using Artificial Intelligence; therefore, we are NOT seeking someone to lead technical projects, but rather an exceptional individual who **protects the CEO's time, schedule, and mental peace**, taking full responsibility for all real-world logistics, virtual office administration, physical coworking space coordination, and basic human team support. **What Will Be Your Mission?** To serve as the CEO's protective shield. Your goal is to ensure he only needs to focus on closing sales and directing strategy, while you ensure invoices are paid, customers receive prompt responses, contracts are printed, and daily logistics flow smoothly—without stress. **Your Key Responsibilities:** **1\. Personal Assistance and Logistics:** * **Personal and Office Management:** Handle timely payment of services (maintenance, electricity, internet, etc.). * **Daily Logistics:** Coordinate purchase of supplies (water, coffee), order lunch for the CEO on days with intensive meetings, and manage printing and physical delivery of contracts or important documents. * **Schedule Management:** Manage the CEO's Google Calendar, block personal time slots, remind of meetings, and safeguard his time (and health) to prevent overload. **2\. Back\-Office and Finance:** * **Invoicing and Collections:** Generate payment links, issue invoices via SUNAT’s portal, send them to clients, and upload them to corporate portals. * **Payment Tracking:** Politely monitor that clients make their payments on agreed dates. **3\. Operational Support and Customer Service:** * **Communication Filtering:** Serve as the first line of response in WhatsApp groups with clients for routine matters, informing them their requests are already in process. * **Team Follow-up:** Use our platform (ClickUp) to gently remind the design team about upcoming deadlines, acting as a friendly communication bridge. **Who Are We Looking For?** * **Service Orientation:** You enjoy helping others become more productive. You find satisfaction in maintaining order and solving logistical and administrative problems. * **High Trust and Discretion:** You will handle sensitive information, credentials, and finances; thus, ethics and transparency are non-negotiable. * **Problem-Solving Mindset:** If the internet fails, you call the provider; if a contract is missing, you print and deliver it by courier. You don’t wait for solutions—you find them. * **Impeccable Communication Skills:** You possess excellent spelling and tact when communicating with both suppliers and corporate clients. * **Tech Proficiency:** Essential, as we are a digital agency heavily reliant on emerging technologies. **What Do We Offer?** * Part-Time work (flexible schedule of 4–5 hours daily, negotiable, with option to transition to Full-Time). * Guaranteed fixed base salary. * Opportunity to join a modern agency integrating AI into its processes, with potential to assume greater responsibilities and grow economically as you master client operations. * Bonuses for confirmed appointments with prospective clients in our upcoming high-ticket programs. * Free access to online education: Vilma Nuñez’s online learning platform (convert more). * Ongoing training provided directly by the CEO. * Professional growth path toward becoming a project manager or head of new business lines. **Do you feel this position was written for you—and want to increase your chances of being selected?** Send us a voice message via WhatsApp telling us why we should choose you: Number 942 352 739 Salary: Starting from S/.600\.00 per month Work Location: Remote employment