Administrative Coordinator - Temporary Replacement

Description

Job Summary: We are seeking an organized and proactive Administrative Coordinator to ensure the proper administrative and operational functioning across multiple locations. Key Highlights: 1. Coordination and supervision of administrative and operational processes 2. Personnel management and resource administration 3. Preparation of administrative reports and management indicators We are currently looking for an Administrative Coordinator to cover a temporary maternity leave. We seek an organized, proactive, and results-oriented individual who ensures the proper functioning of the company’s administrative and operational processes across our 3 locations (Huánuco, Tingo María, and Cerro de Pasco) MAIN RESPONSIBILITIES - Coordinate and supervise the administrative and operational processes across the company’s 3 locations, ensuring strict compliance with internal procedures. - Review weekly attendance records of sales and operations staff across all 3 locations. - Validate attendance data recorded in Buk and cross-check it against Excel-based controls, verifying permissions, holidays, and vacations for monthly payroll calculation. - Manage and monitor timely payment of monthly services such as internet, mobile telephony, and other administrative services. - Plan and execute recruitment processes according to staffing requirements at each location. - Monitor daily expense registration. - Supervise the onboarding process, including uniform distribution, welcome kits, and other necessary tools for new hires. - Deliver training to sales and operations staff based on identified needs per department. - Conduct periodic evaluations of the Sales team on commercial processes and guidelines. - Manage calculation and control of payments related to meals, transportation for the sales department, birthday bonuses, long-route bonuses, and payments to staff responsible for settlements. - Prepare administrative reports and management indicators for senior management. - Coordinate administrative and logistical requests among the company’s various locations. - Other duties as assigned by the relevant supervisor. REQUIREMENTS - Bachelor’s degree or higher in Administration, Industrial Engineering, Accounting, or related fields. - Minimum 1 year of experience in similar positions. - Intermediate or advanced proficiency in Microsoft Office. - Experience in administrative control, personnel management, and operational coordination. - Strong organizational, leadership, and problem-solving skills. COMPETENCIES - Organization and planning. - Effective communication. - Proactivity. - Results orientation. - Teamwork. - Responsibility and confidentiality.-Requirements- Minimum education: University graduate 1 year of experience Knowledge: Coordination ability, Communication, Team management, Proactivity, Organization, Supervision Willingness to travel: Yes Keywords: resident, supervisor, deputy manager, responsible person, coordinator, manager, captain, administrative