Office Administrator / Executive Assistant

Description

Job Summary: We are seeking a proactive and organized professional to manage administrative tasks, coordinate procedures, and provide comprehensive support in a dynamic environment. Key Highlights: 1. Key administrative role involving documentation management and public procedure handling. 2. Comprehensive office support and assistance to various company departments. 3. Opportunity for an organized, proactive professional with strong values. **Requirements:** * University degree in Administration or related fields. * Minimum 2 years of experience in administrative or similar roles, including conducting procedures at public institutions. * Advanced proficiency in computer tools such as Microsoft Office (Excel, Word) and Google Workspace. (Mandatory). * Ability to work under pressure and effectively manage multiple tasks. (Mandatory). * Excellent verbal and written communication skills. * High level of organization, attention to detail, and proven honesty. * Proactivity and ability to efficiently solve problems. * Experience in office administrative management (Mandatory). * Willingness to travel to various locations to carry out procedures. * Willingness to support different areas. * Experience handling procedures at various public institutions (Mandatory). * Strong personal values. * Problem-solving and management capabilities for diverse issues. * Residence in areas near Surco (Mandatory). **Profile:** * Proactive and organized. * Honest, with strong personal values. * Willing to work under pressure and with a strong sense of duty. * Excellent communication skills. * Adaptable with quick learning ability. * Punctual and responsible. **Responsibilities** * Manage and organize documentation, files, and correspondence. * Monitor and verify the entry and exit of staff and the general public. * Ensure proper functioning of office equipment and report any maintenance needs. * Manage and oversee supplier payments, ensuring correct execution and follow-up. * Handle telephone calls and emails, providing accurate information and routing inquiries to the appropriate departments. * Schedule and coordinate meetings, appointments, and events, ensuring proper logistics. * Assist in preparing reports, presentations, and other administrative documents. * Monitor office supply inventory and place orders when necessary. * Collaborate in invoice management, payments, and administrative procedures. * Provide support to different departments according to company needs. * Conduct procedures at public institutions and ensure compliance with established protocols. (Mandatory) * Perform tasks by following manual instructions. * Carry out other duties assigned by management. **Working Hours** * Monday to Friday: 6:40 am \- 16:40 pm * Saturdays: 6:40 am – 14:30 pm Salary: S/.2,000\.00 \- S/.2,200\.00 per month Workplace: On-site employment