Executive Assistant

Description

Summary: Provide strategic and operational support to the CEO, managing schedules, communications, and priorities while optimizing productivity and workflow efficiency. Highlights: 1. Support the CEO with high confidentiality and discretion 2. Leverage digital and AI tools to improve workflow efficiency 3. Engage in strategic and operational support for executive productivity Executive Assistant **VCM** We are a Professional Services Outsourcing Company serving businesses in the U.S. and Canada, primarily within the construction sector. We recruit, train, and develop professionals, providing advisory and operational support to ensure high standards of performance, communication, and quality. **Role Overview** Provide strategic and operational support to the CEO by managing schedules, meetings, travel arrangements, communications, documents, and executive priorities while optimizing productivity and workflow efficiency. Support both professional and personal tasks with a high level of confidentiality, discretion, and effective use of modern digital and AI\-enabled tools. **Responsibilities** * Manage the CEO's schedule, meetings, appointments, and travel arrangements. * Organize and prioritize tasks to maximize executive productivity and time management. * Serve as liaison between the CEO and internal/external stakeholders while handling communications professionally. * Coordinate projects, follow up on action items, and ensure timely completion of deliverables. * Prepare and edit documents, presentations, reports, meeting notes, and executive communications. * Leverage digital tools and AI solutions to improve workflow efficiency and process organization. * Support personal administrative coordination when required while maintaining confidentiality and discretion. **Requirements** **Education:** Degree or studies in Executive Secretarial, Management Secretarial, Business Administration, Communications, or related field. **Experience:** 1\+ years supporting executives, founders, leadership teams, or administrative operations. Experience working in fast\-paced environments and managing multiple priorities simultaneously. Experience supporting international teams or working across time zones is a plus **Technical Skills** **Required:** * Proficiency in Microsoft Office and Google Workspace (Excel, PowerPoint, Outlook, Google Docs, Sheets, Calendar). * Proficiency in scheduling and calendar management platforms (Google Calendar, Outlook Calendar, Calendly). * Familiarity with project management platforms (Asana, Monday, ClickUp, Trello). * Familiarity with virtual meeting platforms (Zoom, Microsoft Teams, Google Meet). * Familiarity with AI productivity tools (ChatGPT, Claude, Gemini). * Advanced English (mandatory). **Preferred:** * Basic CRM knowledge (HubSpot, Salesforce). * Basic reporting and dashboard creation experience. * Process documentation experience. **Soft Skills** * Strong organizational skills and attention to detail. * Strong prioritization and time management abilities. * Proactive and problem\-solving mindset. * Adaptability and ability to manage changing priorities. * Professional communication and discretion with sensitive information. **Tools \& Software** **Required:** Microsoft Office, Google Workspace, Calendar Management Platforms, Project Management Platforms, Virtual Meeting Platforms. **Preferred:** AI productivity tools, CRM platforms, Notion, Airtable. **Nice to Have:** Bachelor's degree. Job Type: Full\-time Application Question(s): * 1\. Indicar tipo y número de documento (DNI o CE) * 2\. ¿Cuentas con disponibilidad para trabajar de forma presencial en Surco? (Referencia C.C. El Trigal) * 3\. ¿Cuentas con nivel de inglés avanzado? * 4\. ¿Cuáles son tus expectativas salariales? * 5\. Somos una planilla de régimen pyme, ¿estás de acuerdo con ello? * 6\. Indicar correo electrónico Work Location: In person