Executive Assistant

Description

Position Summary: Strategically and operationally support the CEO to optimize productivity and efficiency by managing schedules, communications, and projects with confidentiality and digital tools. Key Highlights: 1. Direct strategic and operational support to the CEO. 2. Management of schedule, meetings, travel, and executive communications. 3. Use of modern digital tools and AI solutions. Executive Assistant **VCM** We are a Professional Services Outsourcing company serving businesses in the United States and Canada, focused on the Construction sector. We recruit, train, and develop talent; advise our clients on best practices; and guarantee high standards of performance, communication, and quality. **Position Summary** Provide strategic and operational support to the CEO by managing schedules, meetings, travel, communications, documents, and executive priorities—optimizing productivity and workflow efficiency. Support both professional and personal tasks with a high degree of confidentiality, discretion, and effective use of modern digital tools and AI solutions. **Responsibilities** * Manage the CEO’s schedule, meetings, appointments, and travel. * Organize and prioritize tasks to maximize the executive’s productivity and time. * Serve as the liaison between the CEO and internal and external stakeholders, managing communications professionally. * Coordinate projects, track pending items, and ensure timely delivery of results. * Prepare and edit documents, presentations, reports, meeting minutes, and executive communications. * Use digital tools and AI solutions to optimize workflows and processes. * Provide administrative personal coordination support when required, maintaining confidentiality and discretion. **Requirements** **Education:** Degree or studies in Executive Secretarial Studies, Executive Administration, Business Administration, Communications, or related fields. **Experience:** 1 year or more supporting executives, founders, leadership teams, or administrative operations. Experience in dynamic environments managing multiple priorities. International team experience or cross-time-zone coordination is preferred. **Technical Skills** **Required:** * Proficiency in Microsoft Office and Google Workspace (Excel, PowerPoint, Outlook, Docs, Sheets, and Calendar). * Proficiency in calendar and scheduling tools (Google Calendar, Outlook Calendar, Calendly). * Familiarity with project management tools (Asana, Monday, ClickUp, Trello). * Familiarity with virtual meeting platforms (Zoom, Teams, Google Meet). * Familiarity with AI tools (ChatGPT, Claude, Gemini). * Advanced English (mandatory). **Preferred:** * Basic knowledge of CRM systems (HubSpot, Salesforce). * Basic experience with reporting and dashboards. * Experience documenting processes. **Soft Skills** * Strong organizational skills and attention to detail. * Strong prioritization and time-management abilities. * Proactive, problem-solving mindset. * Adaptability and ability to manage shifting priorities. * Professional communication and discretion when handling sensitive information. **Tools and Software** **Required:** Microsoft Office, Google Workspace, calendar management platforms, project management platforms, and virtual meeting platforms. **Preferred:** AI-powered productivity tools, CRM platforms, Notion, and Airtable. **Desirable:** University degree. Job Type: Full\-time Application Question(s): * 1\. Specify document type and number (DNI or CE) * 2\. Are you available to work in-person in Surco? * 3\. Do you have advanced English proficiency? * 4\. What are your salary expectations? * 5\. We operate under the SME payroll regime—do you agree with this? * 6\. Provide your email address Work Location: In person