Administrative Accounting Assistant

Description

Job Summary: Responsible for administrative management, document control, payment tracking, and operational regularization, ensuring document validation and internal/external coordination. Key Highlights: 1. Administrative management and document control 2. Payment tracking and operational regularization 3. Coordination with suppliers and internal departments Customs agency located in Callao (Commercial Air Center), with 60 years in the market, seeks proactive personnel with initiative for this position. **Job Summary:** Responsible for administrative management, document control, payment tracking, and operational regularization for transportation and services, ensuring correct validation of invoices, purchase orders, accounting documents, and coordination with suppliers and internal departments. **1\. Transportation Management** * Control and organization of transportation invoices, waybills, and related documentation, verifying credit terms and payments made. * Validation of carrier invoicing through review of invoices, accounting notes, and collection records. * Monitoring profitability of air and maritime transportation services using control dashboards (profits/losses). * Recording and updating information in Excel spreadsheets, validating orders, charges, and avoiding document duplication. * Preparation of reports and submission for review, approval, and corresponding archiving. * Coordination with internal responsible parties for validation and closure of transportation payments. **2\. Ferreyros Document Management** * Tracking of general orders and service blocks to collect associated invoices for operations. * Coordination with suppliers to request missing documents. * Registration and uploading of invoices according to amounts and corresponding orders. * Validation of invoice series and control of duplicate vouchers. * Organization of documentation to facilitate generation of accounting notes and client billing. **3\. Daily Order Control** * Review and update of the operational order dashboard. * Identification and prioritization of critical or relevant orders. * Search and collection of documents via platforms and coordination with suppliers/sector specialists. * Recording of payments made via banks and tracking of pending items. * Updating order status as regularized. **4\. Bank Management and Monthly Closures** * Control and cleanup of pending orders at month-end closing. * Preparation of tracking reports. * Recording of invoices within the corresponding period. * Linking invoices with accounting notes for financial control. **5\. Procurement Management** * Recording of documents with cash payments made. * Regularization of documents outside the corresponding period for accounting closures. * Correction and deletion of incorrectly entered records. * Specific control of invoicing related to Emerson transportation services. **6\. Additional Services Tracking and Operational Coordination** * Review of client platforms to identify invoices pending payment. * Coordination with sector specialists and billing department to manage additional services. * Tracking of additional payments and timely submission of information for billing. * Control of pending supplier invoices. * Review of internal bank records to ensure proper order closure. * Handling transporter requests regarding payment reports and confirmations. * Communication of operational delays that may affect client billing. * Identification of additional charges (area usage, special services, or others) to prevent billing errors. **7\. Withholding Tax Management** * Receipt and review of invoices subject to withholding tax. * Validation to avoid duplicate payments. * Identification of invoices exceeding the established amount threshold for withholding tax application. * Updating of withholding tax control dashboards. * Preparation of physical documentation and submission of corresponding charges. * Coordination of transportation payments and delivery of supporting documentation. **Benefits:** * Compensation: S/1200.00 * Working hours: Monday to Friday, 8:00 AM to 6:30 PM * Enrollment in MYPE payroll from day one Salary: S/.1,200.00 per month Workplace: On-site employment