Administrative Operations Assistant

Description

Position Summary: Provides administrative support to the Operations area by managing documentation, coordinating requirements, and ensuring personnel qualification for projects. Key Responsibilities: 1. Manages administrative and operational project documentation 2. Coordinates operational requirements and schedules 3. Ensures personnel qualification and homologation * Manage and control administrative and operational project documentation, ensuring proper registration, filing, and updating. * Coordinate with internal departments and field personnel to address operational requirements and meet established schedules. * Monitor administrative processes for projects, including valuations, requirements, personnel mobilization, and document control. * Schedule and monitor occupational medical examinations, inductions, trainings, and other requirements for personnel qualification. * Manage personnel qualification and homologation processes on client platforms, verifying compliance with documentary and regulatory requirements. * Maintain updated project databases, qualified personnel lists, homologation records, and associated documentation. * Prepare tracking reports, indicators, and documentation required for audits, homologations, and Operations Management. * Coordinate with occupational clinics, certifying entities, clients, and internal departments to ensure timely personnel deployment to projects. * Provide administrative support to the Operations area, ensuring compliance with internal procedures and information confidentiality. * Perform other related duties assigned by the immediate supervisor. **Education:** * Technical or university degree in Administration, Industrial Engineering, Business Management, or related fields. **Experience:** * Minimum 1–2 years in similar positions, preferably in engineering, construction, maintenance, or service companies. **Knowledge:** * Microsoft Excel (intermediate or advanced). * Microsoft Office. * Report and indicator preparation. * Document management. * ERP systems (SAP, Hydra or others, desirable). * Administrative project management. Salary: S/.1,500.00 - S/.2,000.00 per hour Work Location: On-site employment