Administrative Assistant

Description

Job Summary: Coordinate and manage quotations, billing, and shipments to customers, as well as technical visits and tenders, using ERP systems. Key Highlights: 1. Experience in quotation and billing management using ERP systems. 2. Coordination of deliveries and technical visits with clients. 3. Knowledge of tenders and project valuation. REQUIREMENTS: * Minimum 2 years of experience in the position * Technical and/or university studies in Business Administration or related fields * Knowledge of tenders * Experience using ERP systems * Preferably experience working in metal-mechanical companies FUNCTIONS: * Prepare customer quotations using an ERP system. * Issue invoices and shipping guides for customer shipments. * Coordinate with customers and shipping operators regarding job deliveries. * Coordinate technical visits with customers and company personnel. * Perform project valuation according to tender specifications with customers. * Issue invoices based on the HES documents provided by customers. * Send invoice emails to customers and submit weekly billing reports to managers. * Call customers to verify shipment of new jobs. * Manage procurement if required for quotations. * Perform tasks assigned by the supervisor. Workplace: On-site employment