IMS Assistant

Description

Job Summary: We are seeking an IMS Assistant to manage, maintain, and automate Integrated Management Systems, supporting digitalization and continuous improvement. Key Highlights: 1. Manage and automate Integrated Management Systems (IMS). 2. Support digitalization and continuous improvement of processes using AI. 3. Collaborate in tracking IMS audits and plans. **POSITION: IMS ASSISTANT** **Academic Profile** * Graduate or Bachelor’s degree in Systems Engineering, Computer Science, or Industrial Engineering. * Additional training in Integrated Management Systems (IMS) is desirable. **Experience** * Minimum 6 months to 1 year of experience in roles related to Integrated Management Systems. * Experience in construction, engineering, or service sector companies is desirable. **Required Knowledge** * Knowledge of ISO standards: * ISO 9001: Quality Management System. * ISO 14001: Environmental Management System. * ISO 45001: Occupational Health and Safety Management System. * ISO 37001: Anti-Bribery Management System. * Intermediate-level proficiency in Microsoft Excel (pivot tables, formulas, and data analysis). * Knowledge of management indicators and continuous improvement. * Proficiency in Generative Artificial Intelligence tools (ChatGPT, Copilot, Gemini, or others). * Familiarity with process digitalization and workflow automation is desirable. **Main Responsibilities** **Integrated Management System (IMS)** * Administer and keep the IMS document control system up to date. * Support the development, review, updating, dissemination, and implementation of IMS procedures, work instructions, forms, and other documents. * Manage documented information to ensure its control, traceability, availability, and archiving. * Support the digitalization of records and automation of workflows associated with the IMS. * Coordinate with various organizational departments to ensure compliance with system requirements. * Monitor achievement of objectives, indicators, programs, and plans established within the IMS. * Collect and consolidate information to demonstrate compliance with management indicators and targets. * Provide support in scheduling, coordinating, executing, and monitoring internal and external IMS audits. * Support follow-up on corrective actions, preventive actions, and opportunities for improvement. * Disseminate policies, procedures, applicable regulations, and IMS requirements. **Support for IMS Automation Project** * Provide support for the automation and digitalization project of IMS records. * Identify improvement opportunities through the use of technological tools and artificial intelligence. * Participate in implementing digital solutions to optimize administrative and operational processes. * Develop improvement proposals using generative AI tools for document management and information analysis. **Other Responsibilities** * Provide support in trainings, inductions, and activities related to the Integrated Management System. * Other related duties assigned by the immediate supervisor. **Soft Skills** * Teamwork. * Organization and attention to detail. * Analytical and synthetic capability. * Adaptability and self-directed learning. * Proactivity and deadline orientation. * Technological curiosity and agile learning. **Working Hours** Monday to Friday, from 7:30 a.m. to 5:00 p.m. Saturdays, from 7:30 a.m. to 1:00 p.m. **Location** Calle Cinco 111 \- San Isidro **Employment Conditions** * Initial contract for three (03\) months. * Salary range: S/ 1,300 \- S/1,450 * Salary increase possible based on performance evaluation and contract renewal. **Labor Regime** * REMYPE – Microenterprise (no bonus or CTS). **Benefits** * Fifteen (15\) days of vacation per year. * Enrollment in SIS. Employment Type: Full-time Salary: S/.1,300\.00 \- S/.1,450\.00 per month Application Question(s): * Are you agreeable to the salary range we offer? * We operate under the MYPE labor regime, meaning the following benefits cannot be provided: bonuses, CTS, profit-sharing, and/or family allowance. Do you agree with this arrangement? * Do you have immediate availability? Workplace: On-site employment