Administrative and Accounting Assistant

Description

Job Summary: We are seeking a qualified professional in Business Administration with solid experience to lead the comprehensive management, administrative, accounting, and financial processes of two business units, ensuring operational efficiency and continuous improvement. Key Highlights: 1. Lead administrative, accounting, and financial processes 2. Process structuring capability and digital proficiency 3. Opportunity to implement strategic improvements and leadership **Company:** Grupo Empresarial A\&A S.A.C. / Cooking Service M\&A S.A.C. **Location:** Ate (Huaycán), Lima. **Job Description** We are seeking a **Business Administration graduate** with strong comprehensive management experience to lead the administrative, accounting, and financial processes of our two business units. This position requires a highly organized individual with process structuring capability and proficiency in digital tools (Google Drive / Macros) to ensure full company operational efficiency. **Requirements:** * **Education:** Bachelor's degree in Business Administration or related field. * **Experience:** Minimum 2 years in administrative and accounting management roles. * **Technical Knowledge:** Advanced proficiency in SIRE (SUNAT), payment platform management (PAGALO), withholding tax administration, and advanced Excel (Macros). * **Residence:** Preferably in Ate, Huaycán, or nearby areas. **Detailed Responsibilities:** **1\. Logistics Management and Document Control** * **Shipping Guide Issuance:** Manage, issue, and cancel electronic shipping guides according to Production and Warehouse requirements. * **Digital Traceability:** Daily registration in the corporate Google Drive, ensuring orderly physical file and digital scan management. * **Dispatch Orders:** Generate dispatch orders aligned with approved quotations and coordinate directly with the Warehouse. **2\. Accounting and Taxation (SIRE-Focused)** * **Purchase and Sales Recording:** Daily entry of records based on information from the **SIRE** system. * **Accounting Support:** Verification and filing of supporting documents along with their respective payment receipts, SUNAT validations, Purchase Orders (PO), and Service Orders (SO). * **Withholding Tax Management:** Managing and paying withholdings to suppliers, generating NPDs, and continuously monitoring tax compliance. **3\. Finance, Collections, and Payment Platforms** * **Supplier Payment Management:** Execute payments, scan payment receipts, and immediately notify via email/WhatsApp. * **PAGALO Platform:** Process and pay background checks (criminal/police) and withholdings using NPDs. * **Active Collections:** Manage accounts receivable, negotiate payment rescheduling, and handle **Factoring** with clients. **4\. Human Resources and Legal Compliance** * **Insurance and Coverage:** Monthly management of **SCTR** and **Ley de Vida** insurance policies, ensuring inclusion of new employees and renewal of coverage. * **Fourth Category Tax Management:** Monitor, request, and archive fourth-category tax suspensions for staff. * **Recruitment and Selection:** Post on job portals (Indeed), conduct interviews, manage onboarding, and deliver MOF/Workflows. **5\. Process Structuring and Improvement (Service Management)** * **MOF Implementation:** Design and implement the Manual of Organizations and Functions for technical departments (Coordinators, Assistants, and Technicians). * **Macro Optimization:** Use and enhance Macro tools to integrate Commercial, Technical Service, and Industrial Safety departments. * **Service Standardization:** Design operational flowcharts and service traceability using the "PROYEC" scheduler. **6\. Dual Administration and Cloud-Based Control** * **Simultaneous Management:** Comprehensive administration of two companies in parallel (one operational and one in initial structuring phase). * **Google Drive Control:** Daily organization and maintenance of the entire cloud-based document ecosystem, ensuring data backup. **We Offer:** * **Proposed Salary:** S/ 1,800.00 * Job stability within a solid company. * Opportunity to implement strategic improvements and team leadership. Salary: Starting from S/.1,800.00 per month Workplace: On-site employment