Executive Secretary

Description

Job Summary: We are seeking an Executive Secretary to provide comprehensive administrative support to management, handling documentation, communications, and coordination. Key Highlights: 1. Comprehensive administrative support to management 2. Efficient management of documentation and communications 3. Internal coordination ensuring order and compliance CONTACT: 987500851 LOCATION: JR MANUEL BEINGOLEA 367 \- SAN LUIS 1\. EXECUTIVE SECRETARY – Executive Secretary 1\. General Information Position: Executive Secretary Department: Administration / Management Schedule: Monday to Friday, 8:00 a.m. – 5:00 p.m. Salary: S/ 1,400 2\. Job Objective To provide comprehensive administrative support to management through efficient handling of documentation, communications, and internal coordination, ensuring traceability, order, and timely compliance. 3\. Specific Functions (aligned with municipal standards) Manage the institutional document processing system (registration, routing, and tracking). Organize and safeguard physical and digital document archives. Draft formal documents: reports, memoranda, official letters, and correspondence. Manage management’s schedule, meetings, and coordinations. Answer telephone calls and channel official communications. Issue invoices, receipts, and control payment vouchers. Track pending documents (signatures, responses, deadlines). Prepare administrative reports in Excel. 4\. Required Profile Education: Technical or university degree in Executive Secretarial Studies, Administration, or related fields Experience: Minimum 1 year in administrative or similar roles Technical Knowledge: Intermediate office software proficiency (MANDATORY): Excel: tables, filters, basic functions (SUM, IF, VLOOKUP) Word: formal writing and document formatting Document management Formal administrative writing Invoicing and voucher control 5\. Competencies (key attributes required) Advanced organizational skills (institutional archive level) Impeccable formal writing Tracking and deadline management Clear and professional communication Absolute confidentiality – Executive Secretary Manage institutional document flow. Ensure accurate internal and external communication. Coordinate administrative activities for management. Maintain order and control over information. Perform duties with judgment, responsibility, and discretion. Salary: S/.1,400\.00 \- S/.1,800\.00 per month Workplace: On-site employment