Office Administrator / Management Assistant

Description

Job Summary: We are seeking a proactive and organized Administrative Assistant to manage documentation, control access, coordinate meetings, and handle procedures at public institutions, ensuring smooth office operations. Key Highlights: 1. Essential administrative role for smooth office operations. 2. Opportunity for management and problem-solving. 3. Focus on organization, proactivity, and attention to detail. **Requirements:** * University degree in Administration or related fields. * Minimum 2 years of experience in administrative or similar roles, including handling procedures at public institutions. * Advanced proficiency in computer tools such as Microsoft Office (Excel, Word) and Google Workspace. (Mandatory). * Ability to work under pressure and effectively manage multiple tasks. (Mandatory). * Excellent verbal and written communication skills. * High level of organization, attention to detail, and proven honesty. * Proactivity and ability to efficiently solve problems. * Experience in office administrative management (mandatory). * Availability to travel to various locations to carry out procedures. * Willingness to support different departments. * Experience handling procedures at various public institutions (mandatory). * Strong personal values. * Management capability and problem-solving skills for various types of issues. * Residence in areas near Surco (mandatory). **Profile:** * Proactive and organized. * Honest, with strong personal values. * Willing to work under pressure and with a strong sense of duty. * Excellent communication skills. * Adaptable with fast learning ability. * Punctual and responsible. **Responsibilities:** * Manage and organize documentation, files, and correspondence. * Control and verify entry and exit of staff and general public. * Ensure proper functioning of office equipment and report any maintenance needs. * Monitor and manage supplier payments, ensuring accurate execution and follow-up. * Answer telephone calls and emails, providing accurate information and routing inquiries to the appropriate departments. * Schedule and coordinate meetings, appointments, and events, ensuring proper logistics. * Assist in preparing reports, presentations, and other administrative documents. * Monitor office supply inventory and place orders when necessary. * Support invoice management, payments, and administrative procedures. * Provide support to various departments as required by the company. * Carry out procedures at public institutions and ensure compliance with established procedures. (Mandatory) * Perform tasks by reading manuals. * Carry out other duties assigned by management. **Working Hours:** * Monday to Friday: 6:40 am \- 4:40 pm * Saturday: 6:40 am – 2:30 pm Salary: S/.2,000\.00 \- S/.2,200\.00 per month Application Question(s): * Indicate salary expectations, current phone number, and district of residence. * Do you have experience carrying out procedures at public and/or private institutions? Work Location: On-site employment