Administrative Assistant

Description

Job Summary: We are seeking an Administrative Assistant to manage documentation, record information, prepare reports, and coordinate processes within a dynamic global environment. Key Highlights: 1. Be part of a global Ibex 35 group with innovative projects. 2. Personal and professional development through continuous training and internal mobility. 3. A dynamic, collaborative, and socially responsible work environment. We are a global Ibex 35 group developing high-value innovative concession, engineering, and services projects across more than 20 countries where we operate. We are looking for someone like you to join our **\#RumboSacyr** and help us continue improving people's lives. **Job Functions and Responsibilities:** * Manage and archive physical and digital documentation. * Record and consolidate daily production, consumption, and diner service information. * Prepare administrative and operational reports as requested by management. * Control and archive physical and digital contract documentation. * Manage procurement, supply, and input requirements for the cafeteria. * Track purchase orders, delivery notes, and invoices. * Maintain up-to-date inventory and warehouse records. * Support preparation of valuations and monthly administrative closing. * Coordinate with Human Resources, Logistics, Accounting, and Operations departments to ensure internal process compliance. * Verify and record mandatory staff documentation. * Develop management indicators related to operations. * Comply with Occupational Health and Safety and Food Safety regulations. **We are looking for a candidate with the following requirements and competencies:** * Minimum 1 year of experience as an Administrative Assistant, Administrative Coordinator, or similar role. * Preferred experience in food concessionaires, catering, services, mining, construction, or camp-based companies. * Proficiency in Microsoft Office, especially intermediate-level Excel. * Document control and archiving. * Report and dashboard preparation. * Inventory and warehouse management. * Attendance and timesheet control. * Invoicing and valuation (preferred). * Good Manufacturing Practices (GMP) and Food Safety (preferred). **What We Offer:** * Social benefits: health insurance, work-life balance policies, flexible compensation, diversity initiatives, and recognition programs. * Personal and professional development through continuous training programs, opportunities for internal and international mobility, volunteering, and healthy lifestyle habits. * The opportunity to be part of a dynamic work environment guided by three core principles: collaborative intelligence, excellence, and comprehensive social responsibility. For us, the journey is as important as the destination; therefore, we learn every day from the richness offered by the diverse individuals who make up this great team. We dare to innovate, embrace experiences, stay united, and invest in your talent—always in the best company and with our mindset of continuous improvement. Together, we are stronger. **Set your course toward the future—set \#RumboSacyr.**