Records Assistant

Description

Job Summary: We are seeking a Records Assistant with experience in document management, banking procedures, and organization to support various administrative and operational tasks within a collections company. Key Highlights: 1. Multifunctional role supporting various departments. 2. Comprehensive management of documentation and records. 3. Support in administrative and operational processes. A collections-sector company with over 20 years of market experience managing diverse financial portfolios, bank account receivables, and more. We are currently seeking to hire a "Records Assistant" for our team. REQUIREMENTS: * Completed or incomplete higher education or technical studies in Computer Science or related fields. * Minimum 1 year of verifiable experience in report preparation, document digitization, and records handling. * Experience in records organization. * Experience with procedures at banks, municipal offices, or other public entities. * Knowledge of financial transactions. * Proficiency in Microsoft Office at user level. COMPETENCIES: * Frustration tolerance * Results-oriented * Proactivity * Punctuality and responsibility * Dynamism and energy. YOUR RESPONSIBILITIES WILL INCLUDE: * Receiving, registering, and verifying documentation submitted to the Company. * Assisting with attendance validation, overtime, and other HR department records. * Managing and dispatching company correspondence from the main office to provincial branches. * Preparing quotations from suppliers for approval of monthly purchases. * Coordinating and organizing the office for in-person meetings across different departments. * Performing assigned off-site duties diligently and carefully, such as cash payments or bank deposits, and various procedures at entities including Public Registries, SUNAT (Peruvian Tax Authority), and the Ministry of Labor. * Accurately entering judicial information related to cases handled by THE COMPANY into the judicial case management system and any other records designated by your supervisor. * Archiving court notifications and legal filings related to cases handled by THE COMPANY in strict order. * Handling dispatches of company, client, and other relevant entity documentation pertaining to the Company's core operations. * Delivering supporting documents and results of such tasks immediately upon completion, or first thing the following day if not feasible. * Performing all cash- or valuables-related activities with utmost caution and care. * Collecting checks and making deposits per instructions from the Treasury Supervisor, consistent with the Company’s operations. * Collaborating on improvements to the Quality Management System. * Maintaining strict confidentiality regarding funds and documents under your custody. * Supporting the care of company assets and office maintenance, reporting deficiencies to the Administration and Finance Manager. * Assisting lawyers and legal assistants. * Opening and closing company office doors. * Remaining attentive to support needs arising from other departments. * Preparing and submitting comprehensive reports regarding your areas of responsibility promptly upon request, with required frequency and highest information quality. * Other duties assigned by your immediate supervisor. POSITION SPECIFICATIONS: * Work location: Main Office – San Isidro * Working hours: Monday to Friday, 8:30 am to 6:30 pm; Saturdays, 9:00 am to 12:00 pm. * Inclusion in MYPE payroll from day one. * Base salary + TRANSPORTATION allowance. * Timely salary payments. Employment type: Full-time Salary: S/.1\.00 \- S/.2\.00 per month Application question(s): * In which district do you currently reside? * Our offices are located at Av. Javier Prado Este 1224 \- San Isidro. Do you agree? What mode of transportation would you use, and how long would your commute take? * This is a Full-Time position (Monday to Friday, 8:30 am to 6:30 pm; Saturdays, 9:00 am to 12:00 pm), with inclusion in MYPE payroll and base salary + TRANSPORTATION allowance. Do you agree? Work location: On-site employment