ADMINISTRATION AND OPERATIONS MANAGER

Description

Position Summary: We are seeking an Administration and Operations Manager to ensure order, control, and coordination across the organization by building systems and processes. Key Highlights: 1. Direct participation in decision-making and growth initiatives 2. A genuine career path within a company with an expansion-oriented vision 3. Building systems and processes where none currently exist **ADMINISTRATION AND OPERATIONS MANAGER** *Paletas Factory Group* At Paletas Factory Group, we are undergoing organizational growth and professionalization. We seek an Administration and Operations Manager who will serve as the General Management’s right hand—the individual ensuring the company operates with order, control, and real interdepartmental coordination, even when General Management is unavailable. We do not seek someone who merely monitors existing operations. We seek someone who builds the systems and processes that do not yet exist and possesses the capability to make operational decisions independently and judiciously. **COMPENSATION AND BENEFITS** ● Fixed monthly salary of S/ 4,500 to S/ 5,000 upon hiring, based on experience. ● Salary band review after 90 days upon achievement of objectives. ● Enrollment in SME payroll from day one, with statutory benefits under the MYPE regime. ● Direct participation in decision-making and in the group’s growth initiatives. ● A genuine career path within a Peruvian company with national and international expansion ambitions. **POSITION OBJECTIVE** To manage the company’s daily operations on behalf of General Management, ensuring resource control, achievement of departmental KPIs, operational continuity, and development of management systems and processes where none currently exist. **KEY RESPONSIBILITIES** ***Representation and Decision-Making in the Absence of General Management*** ● Make day-to-day operational decisions within defined authority limits when General Management is unavailable. ● Serve as the primary point of contact and resolution when departments require prompt decisions. ***Management Control*** ● Monitor achievement of KPIs and work plans across all departments. ● Prepare weekly executive reports for General Management. ● Identify deviations and implement corrective actions within the scope of assigned authority. ***Administrative Oversight and Operational Continuity*** ● Maintain the master calendar of critical payments, deadlines, contracts, and licenses. ● Supervise daily interdepartmental coordination between financial control functions (accounts receivable and accounts payable), without directly executing those functions. ● Maintain up-to-date document control: MOF, procedures, contracts, and templates. ***Systems Development*** ● Design and implement management processes and tools where none currently exist. ● Standardize how departments report, coordinate, and hold each other accountable. ● Proactively propose and implement management improvements. **REQUIREMENTS** ● Bachelor’s degree in Administration, Industrial Engineering, Business Engineering, Economics, or related fields. ● Minimum 5 years leading administrative or management control departments, including at least 2 years making autonomous operational decisions. ● Experience in fast-moving consumer goods, manufacturing, logistics, distribution, or retail companies. ● Experience simultaneously coordinating multiple departments (Commercial, Operations, Production, Finance). ● Intermediate/advanced Excel proficiency. ERP and management control tool experience preferred. ● Verifiable and strong professional references—this role demands a high level of trust. **CORE COMPETENCIES** ● Leadership without formal authority. ● Sound judgment and decision-making ability under pressure. ● Organization, planning, and follow-up skills. ● Analytical capability and results orientation. ● Effective communication and ability to enforce accountability respectfully. ● Proactivity and sense of urgency. **PREFERRED QUALIFICATIONS** ● Experience building management processes from scratch in growing organizations. ● Experience working directly with General Management or business owners, exercising genuine decision-making autonomy. ● Stable employment history, without frequent job changes. **THIS POSITION IS FOR YOU IF...** You enjoy bringing order, building systems where none exist, and making independent, well-reasoned decisions. Your mission will be to serve as the cog that ensures the company operates as a fully coordinated entity—becoming General Management’s operational extension in Paletas Factory Group’s growth journey. **Work Modality: On-site.** Salary: S/.4,500\.00 \- S/.5,500\.00 per month Work Location: On-site employment