ADMINISTRATIVE AND ACCOUNTING ASSISTANT - VAPE STATION

Description

Job Summary: Administrative and Accounting Assistant to support financial management, monitor income and expenses, and ensure timely reporting at VAPE STATION. Key Highlights: 1. Support in financial management and control 2. Dynamic and collaborative environment 3. Opportunity for professional growth At VAPE STATION, we are seeking an Administrative and Accounting Assistant to provide support in managing and controlling the company’s income, expenses, payments, collections, and financial commitments—ensuring order, liquidity, and timely reporting for decision-making. **Main Responsibilities:** * Prepare and maintain an updated **monthly schedule of fixed and variable expenses** (rent, utilities, suppliers, others). * Monitor **rent payment deadlines**, verifying amounts, dates, and contractual terms. * Execute and track **rent payments**, utility bills, and administrative expenses. * Maintain **daily, weekly, and monthly income records** (sales, transfers, deposits). * Manage **collections** from clients (B2B or internal), following up on pending payments. * Record and validate the company’s **expenses**, ensuring documentary support (invoices, receipts, contracts). * Perform **expense settlements** for rent and other fixed commitments. * Reconcile income and expenses with bank accounts. * Prepare **treasury reports** (cash flow, income vs. expenses, pending payments) on a weekly and monthly basis. * Coordinate with the accounting department to ensure accurate delivery of financial information. * Promptly alert Management about **deviations, cost overruns, or liquidity risks**. * Support cash flow forecasting and payment planning. * Maintain organized filing of rental contracts and financial documents. * Record and validate financial transactions in the accounting system and ERP (Odoo). * Assist with administrative procedures at public and private entities. * Manage installment plans, payment orders, and coercive proceedings, ensuring compliance with tax obligations. * Monitor, account for, and follow up on administrative petty cash and store petty cash. * Review and respond to mailboxes of SUNAT, SUNAFIL, and other regulatory bodies. * Collaborate on administrative and technological improvement projects to optimize departmental processes. **Requirements:** * Technical or university studies in Administration, Accounting, Finance, or related fields (completed or ongoing). * Minimum 1 year of experience in administrative roles, treasury, expense control, or basic accounting (preferably in SMEs). * Intermediate Excel skills (tables, basic formulas, payment tracking). * Experience with administrative systems or ERP preferred (not mandatory). * Cash flow control. * Payment and collections management. * Basic knowledge of accounting documentation. **Schedule and Conditions:** * On-site work at the office (Santa Beatriz). * Monday to Friday, 8:00 am to 6:30 pm (on-site), 1 remote day per week. **Benefits:** * Opportunity for professional growth. * Dynamic and collaborative environment. * Competitive remuneration. SEND CV TO 955405214\. Job Type: Full-time Salary: S/.1,600\.00 \- S/.2,000\.00 per month Work Location: On-site employment