ADMINISTRATIVE MANAGEMENT ASSISTANT

Description

Position Summary: We are seeking an Administrative Management Assistant to support financial, operational, and supplier management activities, ensuring process control and tracking. Key Highlights: 1. End-to-end management of supplier payments and purchase tracking. 2. Inventory administration and coordination with user departments. 3. Operational support for administrative activities. ADMINISTRATIVE MANAGEMENT ASSISTANT REQUIREMENTS: * Bachelor's degree in Business Administration, International Business, or related field. * 1–2 years of experience in the position. * Experience in supplier payments. * Intermediate Excel proficiency. * Intermediate Power BI proficiency. * Office suite proficiency. * Availability to work onsite in San Isidro. * Working hours: Monday to Friday, 9 AM to 6 PM. RESPONSIBILITIES: * Monthly update of settlements (second week of the month) and accounts receivable (first week of the month) in Drive. * Record and manage supplier payments, ensuring their control and tracking. * Record withholding taxes, update the Excel tracking sheet, and execute the corresponding payment to SUNAT. * Conduct supplier search, evaluation, and selection, registering information in the Google Sheet “Purchase Register” according to each department’s requirements. * Track purchases and services requested by user departments, verifying delivery timelines and compliance. * Negotiate commercial terms, discounts, or credit facilities with suppliers. * Manage quotations and coordinate with customs agents for company-required import processes. * Coordinate with suppliers for correct invoice issuance and deliver invoices to the Accounting Department. * Register and upload recycling certificates to the Intranet upon achieving established targets. * Conduct annual physical inventory audits for the Digital, Systems, and Administration departments. * Manage inventory of file storage and mobile devices, ensuring proper control and registration. * Administer equipment issuance and return control through appropriate charge entries. * Coordinate with user departments regarding their procurement and service requirements. * Prepare the monthly disbursement report in presentation format (slide). * Provide operational support to the Administrative Analyst and Head of Administration in departmental activities. BENEFITS: * Market-competitive salary. * Formal payroll under Peru’s General Regime, including all statutory benefits. Application Questions: * Please provide your mobile phone number and WhatsApp. * Specify your highest academic degree attained. * How many years of experience do you have in this position? * What is your expected salary? * How many years of experience do you have in supplier payments? * What is your Excel proficiency level? * What is your Power BI proficiency level? * What is your Microsoft Office proficiency level? * Are you available to work 100% onsite in San Isidro? * Are you available to work Monday to Friday, 9 AM to 6 PM? Work Location: Onsite employment