Operations / Administrative Assistant

Description

Job Summary: We are seeking an Operations Assistant to manage documentation, coordinate deliveries, maintain controls, and support administrative tasks for a company engaged in the sale and rental of mining machinery. Key Responsibilities: 1. Manages essential documentation for job initiation and closure 2. Coordinates product and spare parts deliveries, and equipment transportation 3. Supports reporting, quotations, and administrative customer service We are a company specializing in the sale and rental of mining machinery, with potential clients; therefore, we are seeking a female candidate for the Operations Assistant position: 50% Office and 50% Workshop Office: * Requests, verifies, and organizes required documentation for job initiation and closure (Purchase Orders, HES, conformity certificates, minutes, etc.). * Prepares delivery guides for equipment, spare parts, and materials transportation. * Coordinates deliveries of products or spare parts corresponding to sales made by the commercial department. * Maintains up-to-date control and tracking charts for ongoing jobs, indicating the status of each service. * Records progress of jobs executed in the workshop and field. * Collects, reviews, and consolidates all documentation required for the invoicing process, ensuring timely delivery to the relevant department. * Coordinates with suppliers and third parties for execution of specialized work outside the workshop, tracking progress until completion. * Manages scheduling of external services when required. * Coordinates equipment entry and exit from the workshop, verifying that all required documentation is complete. * Assists in preparing reports for customers. * Tracks receipt of materials and spare parts necessary for job execution. * Handles administrative customer inquiries regarding service status. * Assists in preparing quotations, valuations, and reports as requested by management. * Performs any other duties related to the position assigned by the Operations Manager or Management. Working Hours: Monday to Friday: 8 AM to 6 PM Saturday: 8 AM to 2 PM RXH (first 3 months, subject to evaluation) Salary: S/1300 (negotiable based on experience) Salary: S/.1,300\.00 per month Work Location: On-site employment