ACCOUNTING AND ADMINISTRATIVE ASSISTANT

Description

Position Summary: We are seeking an Accounting and Administrative Assistant to organize financial and accounting information, monitor income and expenses, and prepare reports. Key Highlights: 1. Maintain organized and up-to-date accounting and financial information. 2. Monitor income and expenses, and prepare key financial reports. 3. Support managerial decision-making with accurate information. ACCOUNTING AND ADMINISTRATIVE ASSISTANT We are a Peruvian company dedicated to the development and execution of electrical, electromechanical, metal-mechanical, and maintenance projects for industrial, commercial, and mining sectors. Currently, we are looking for an **Accounting and Administrative Assistant** to help keep the company’s accounting and financial information organized, monitor income and expenses, and prepare simple reports to assess the financial status of each project and of the company overall. Position Objective To record, organize, and manage the company’s accounting and administrative documentation, providing reliable and up-to-date information regarding income, expenses, outstanding payments, and financial results of Expertec Perú. Main Responsibilities * Record and manage purchase and sales invoices. * Verify that invoices, receipts, credit notes, and other supporting documents are properly issued. * Record purchase orders, service orders, quotations, invoices, and shipping guides. * Ensure each invoice is correctly linked to its corresponding purchase order, service order, or project. * Manage accounts payable to suppliers. * Manage accounts receivable from customers. * Prepare and update the company’s payment schedule. * Coordinate and record payments to suppliers, employees, and other obligations. * Assist in preparing and managing payroll, vacations, advances, deductions, and employee payments. * Record bank transactions and perform bank reconciliations. * Keep physical and digital accounting documents well-organized. * Classify income and expenses by project, client, department, or cost center. * Manage petty cash, expense advances, and expense reimbursements. * Track supporting documents and evidence related to each expense. * Prepare simple monthly reports on income, costs, and expenses. * Prepare reports on outstanding payables and receivables. * Prepare a basic cash flow statement to track available funds and upcoming payments. * Assist in preparing basic financial statements and performance reports. * Prepare comparative tables of income, costs, and profit per project. * Identify high expenses, duplicate payments, missing documents, or discrepancies in records. * Provide accounting and administrative information to management for decision-making purposes. * Coordinate and deliver required documentation to the external accountant or designated accounting officer. * Assist in other administrative tasks related to the position. Reports to Be Submitted The selected candidate must prepare and update the following reports: * Monthly income and sales report. * Monthly purchases and expenses report. * List of accounts payable. * List of accounts receivable. * Record of payments made. * Payroll and employee payment control. * Basic cash flow statement. * Simple income statement. * Comparison of income, costs, and profit per project. * Monthly summary of the company’s financial situation. Requirements * Graduate, bachelor’s degree holder, or final-year student in Accounting. * Minimum one year of experience as an accounting assistant, junior accountant, or in similar roles. * Experience working in small or medium-sized enterprises. * Knowledge of electronic invoicing and payment vouchers. * Knowledge of purchase and sales registers. * Knowledge of accounts payable and accounts receivable. * Basic knowledge of payroll and employee payments. * Knowledge of bank reconciliations. * Basic knowledge of costing and financial statements. * Intermediate-level proficiency in Microsoft Excel. * Prior experience using accounting or administrative software is desirable. * Familiarity with SUNAT-related operations is desirable. * Availability to work on-site. Required Excel Skills * Creating tables and reports. * Using filters and sorting data. * Formulas such as SUM, SUMIF, COUNTIF, and IF. * Using VLOOKUP, XLOOKUP, or similar functions. * Creating pivot tables. * Tracking due dates and payments. * Creating simple financial charts. Personal Competencies * Organized and meticulous with documentation. * Responsible and punctual. * Ability to handle confidential information. * Analytical ability. * Strong communication skills. Salary: S/.1,800.00 – S/.2,000.00 per month Work Location: On-site employment