Administrative Assistant

Description

Position Summary: We are seeking an Administrative Assistant to manage administrative, financial, and operational processes, provide managerial support, and ensure internal compliance. Key Responsibilities: 1. Efficiently manage administrative, financial, and operational processes. 2. Coordinate with suppliers and monitor contract compliance. 3. Propose process improvements and optimize resources. IPH continues to grow! We are currently looking for an **Administrative Assistant** to join our team and efficiently manage the organization’s administrative, financial, and operational processes, providing support to management and ensuring compliance with internal procedures. Requirements: * Graduate or Bachelor’s degree in Administration, Industrial Engineering, or related fields. * Minimum 2 years of experience in similar positions, preferably within logistics operators or freight forwarding agencies. * Experience in administrative management, procurement, and supplier coordination. * Intermediate-level Excel proficiency, Power BI, and Office 365 tools\. * Familiarity with systems such as SINTAD is desirable. * Canva proficiency (desirable). * Residence in areas near Callao or the airport (desirable). Responsibilities: * Manage resources required by various company departments. * Coordinate with suppliers, evaluate their performance, and track compliance. * Request, compare, and validate quotations for procurement of goods and services. * Coordinate periodic purchases and inventory control. * Resolve administrative incidents (internet, equipment, access, etc.). * Coordinate with IT on email accounts, system access, and equipment. * Manage corporate telephone lines. * Organize administrative schedules and coordinate meetings. * Monitor implementation of agreements and decisions made. * Report progress and provide direct support to management. * Coordinate contracts with legal advisors and suppliers. * Supervise active contracts and monitor expiration dates. * Address requests and complaints from internal and external clients. * Propose improvements to administrative processes and resource optimization. * Perform other duties inherent to the position as assigned by management. * High level of organization and planning. * Effective communication and service orientation. * Proactivity and problem-solving ability. * Responsibility, punctuality, and commitment. * Teamwork capability and multitasking skills. Benefits: * Formal payroll from day one (general regime). * Career development path. * Ongoing training. * Annual performance bonus. **Working Hours:** Monday to Friday, 8:00 a.m. to 6:00 p.m. \- Saturdays, 9:00 a.m. to 12:00 p.m. **Work Modality:** On-site **Position Type:** Full-time Position Type: Full-time Application Question(s): * Why should we choose you? Work Location: On-site employment