Administrative Assistant (Civil Projects)

Description

Job Summary: Provide administrative and document control support to the Projects Department, ensuring proper tracking of requirements, materials, suppliers, and documentation. Key Highlights: 1. Key administrative support and document control for civil projects 2. Comprehensive management of requirements, materials, and suppliers 3. Interdepartmental coordination to ensure project continuity **LOGISMINSA**, a company specialized in logistical-mining services, is seeking an **Administrative Assistant for Civil Projects** ✅ **Job Mission:** Provide administrative and document control support to the Projects Department, ensuring proper tracking of requirements, materials, suppliers, personnel, and technical-administrative documentation, thereby contributing to operational order, resource control, and efficient continuity of projects executed by the company. **Main Responsibilities:** * Track administrative requirements (RQ), purchase orders, approvals, and status of materials and services requested by the Projects Department. * Maintain control and record of delivery guides, cargo receipts, vouchers, and related documents for material inflow and outflow at construction sites. * Monitor and update internal stock of project-assigned materials, such as cement, aggregates, steel, additives, geogrids, pipes, fuel, and other inputs used by the department. * Prepare periodic reports on material consumption and usage in coordination with supervisors, warehouse staff, and field personnel. * Maintain document control and physical/digital filing of supplier records, contracts, quotations, valuations, purchase orders, technical reports, dossiers, and third-party-related documentation. * Track timekeeping for both internal and third-party personnel, verifying attendance, overtime, shifts, leave days, and operational reports. * Coordinate continuously with Logistics, Warehouse, Maintenance, SSOMAC, and Administration departments to ensure continuity of departmental requirements. * Prepare control charts, tracking matrices, and Excel-based reports related to project progress, consumption, materials, services, and assigned resources. **Requirements:** * Completed secondary education or technical/professional studies (Engineering, Administration, Logistics, etc.). * Minimum 2 years of experience as a Project Assistant or Project Support Staff. * Basic knowledge of Microsoft Office and warehouse management systems. * Preferred: Knowledge of safety, health, and environmental practices. **Benefits** * Full payroll registration from day one. * 100% cafeteria meal coverage. * Commuting bus service. * Corporate benefits. Employment Type: Full-time Salary: S/.1,700.00 - S/.2,500.00 per month Application Question(s): * What is your proficiency level in Microsoft Office Excel? * What are your salary expectations for the stated working hours? * Have you prepared site-level reports? * How many years of experience do you have as a Warehouse Assistant or Administrative Assistant for Civil Projects? * Please detail your responsibilities in the Construction Warehouse department. * What is your academic degree and university major? * Are you available to work Monday through Friday from 7:00 a.m. to 6:00 p.m. and Saturdays from 7:00 a.m. to 1:00 p.m.? Work Location: On-site employment