Project Secretary

Description

Position Summary: We are seeking a Project Secretary to manage documentation, communications, personnel administration, and support projects in a dynamic and growing environment. Key Responsibilities: 1. Manage and process project documentation and communications. 2. Support shift, accommodation, and travel administration for personnel. 3. Contribute to continuous improvements in daily processes. Ausenco is a fast-growing company with big ideas. We redefine what is possible on some of the world’s most complex projects and in the most challenging environments. We deliver innovative solutions through high-value consulting studies; project execution; asset operations; and maintenance optimization. With 21 offices across 9 countries and projects in more than 80 locations worldwide, we create sustainable outcomes for our people, clients, and communities. Our team in Peru is expanding, and we are currently recruiting a Project Secretary. **About the Role** * Manage and process documentation provided by suppliers and visitors according to Ausenco requirements. * Manage inquiries, communications, and records according to Ausenco requirements. * Manage administration related to personnel shifts, accommodation, and travel. * Support site inductions coordination and administration as required. * Support projects with purchase request management. * Raise work orders for required departments as needed. * Provide efficient administrative support to project personnel. * Proactively propose continuous process improvements and optimize daily management. **About You** * Minimum 5 years’ experience in construction site administration, services, or construction projects. Mining experience will be highly valued. * Experience managing accommodation and travel systems. * Experience using ERP systems to manage purchase requests. * Demonstrated success in priority management. * High level of oral and written communication skills. * Ability to work autonomously and handle multiple tasks. * Proficiency in MS Office suite. * Exceptional organizational skills. * Resilience: ability to transform challenges into opportunities for personal and professional growth. **Why Ausenco?** We support individual growth, and our goal is to enable you to work in a way that leverages your strengths and meets your needs. Learn about the **Ausenco Value Proposition:** * **Compensation and Benefits:** Beyond a **competitive remuneration package**, you’ll have access to our **hybrid work model**, allowing you to balance office days with remote work. Enjoy the benefits of our leave policies—including paid parental leave—and participate in corporate events and celebrations of key dates in a positive and engaging work environment. * **Growth and Development:** Receive ongoing support for your personal and professional development through technical training, mentoring programs, and frequent opportunities to build global professional networks. * **Balance and Wellbeing:** Adopt a proactive approach to your overall wellbeing. Access confidential counseling, health services, and a benefits program designed to support your needs. * **Recognition and Appreciation:** Participate in multi-directional forums fostering both local and global recognition cultures, where everyone is acknowledged for their contribution to business and projects. * **Communication and Engagement:** Experience working for a dynamic company with global processes and collaborate directly with highly reputable industry leaders who value your contribution. Our people do not settle for the status quo. If you have an entrepreneurial spirit and want to help set a new standard in sustainability, we’ll help you find your place. This means working with you to develop a career path and skillset aligned with your ambition. We are proud of the work we do and perform it within an **open, honest, and collaborative culture**. We have a track record of attracting visionary individuals who embrace challenges and deliver creative solutions for every project—and your voice is an important part of that conversation. As a global company, we believe in diversity and champion it in its broadest sense—gender identity, gender expression, sexual orientation, age, experience, nationality, ethnicity, language, religion, education, disability, abilities, work styles, and geographic location. Our workplace is built on trust and respect for the rights and opportunities of all individuals. Our global vision drives us to act in accordance with the organization’s Health, Safety, and Environment (HSE) policies, procedures, and standards; identify hazards, risks, and environmental aspects associated with activities; comply with established controls; promptly report incidents, near misses, unsafe conditions, and environmental events; participate in training, investigations, and improvement activities relevant to your role; meet applicable legal requirements, HSE obligations, and commitments; and actively contribute to strengthening a culture of prevention, wellbeing, and environmental protection in the performance of your duties. Join Ausenco and work better. *\#LI\-Hybrid*