DOCUMENT CONTROL ASSISTANT / PLANNER

Description

At Servicios Generales Armane EIRL, a leader in mechanical and multiservice solutions, we are seeking a Document Control Assistant to join our team. This role is essential to ensure flawless document management by organizing and controlling technical and administrative documentation with precision and efficiency. If you are a professional committed to meeting quality standards and deadlines, and wish to contribute to the success of an innovative company, this is your opportunity! Requirements Technical degree, bachelor's degree, or student in Industrial Engineering, Systems Engineering, Administration, Industrial Administrative Technician, or related fields. Knowledge of document control processes and practices in engineering and construction environments. Familiarity with other document management software (e.g. SharePoint, Documentum, OpenText). Intermediate level of office software (Microsoft Office: Excel, Word, PowerPoint, Outlook). Excellent organizational skills, attention to detail, and accuracy. Ability to manage multiple tasks and priorities in a dynamic environment. Strong verbal and written communication skills. Ability to work independently and as part of a team, with a proactive attitude and problem-solving orientation. Immediate availability. Responsibilities: 1\. Establish and maintain a document control system aligned with internal procedures and client requirements. 2\. Manage the receipt, registration, distribution, and archiving of all project documentation (drawings, specifications, reports, correspondence, etc.). 3\. Ensure documents are correctly coded, versioned, and updated, maintaining strict version control. 4\. Coordinate with project teams (engineers, supervisors, contractors) to ensure timeliness and accuracy in document submission and receipt. 5\. Maintain an updated Master Document Register for document tracking and control. 6\. Conduct periodic document reviews to verify compliance and completeness with standards and regulations. 7\. Prepare periodic reports on document progress, pending items, and upcoming deadlines for project management. 8\. Upload, organize, and manage documents in Aconex and other document management platforms. 9\. Digitize documents and ensure regular backups on authorized servers or cloud systems, guaranteeing information preservation. 10\. Monitor deadlines for delivery or review of key documents, ensuring timely compliance. 11\. Participate in internal and external audits by providing access to required documentation and ensuring compliance. 12\. Maintain physical archives in an orderly, classified, and secure manner, supporting document preservation efforts. 13\. Collaborate in the continuous improvement of document management processes, optimizing procedures for greater efficiency. Employment type: Full-time Work location: On-site