Administrative Operations Assistant - with experience

Description

Position Summary: We are seeking an organized Administrative Operations Assistant to provide support in managing administrative and documentary processes for projects in the electrical and industrial sectors. Key Highlights: 1. Key support in administrative and documentary project management 2. Coordination and tracking of documentation in the electrical sector 3. Opportunity for professional development in the electrical and industrial automation sectors At SUBEL (Subestaciones Eléctricas S.A.), a company specialized in the electrical and industrial automation sector, we are currently seeking an Administrative Operations Assistant responsible for providing support in the management, control, and tracking of administrative and documentary processes related to projects, personnel, and operations. This position requires an organized individual with strong follow-up skills and the ability to coordinate across multiple departments, ensuring proper documentation order and compliance for projects in the electrical and industrial sectors. Main Responsibilities: - Control and preparation of staff mobility payroll. - Attendance tracking for operational and administrative staff. - Control, review, and management of staff expense reimbursements. - Preparation and distribution of internal memoranda. - Personnel documentation management: SCTR, Life Insurance Law, and database updates. - Coordination with departments to collect project reports. - Requesting and controlling documentation required for project invoicing. - Receipt and control of HES and Purchase Orders for projects. - Issuance of electronic shipping guides via SUNAT. - Tracking signatures on shipping guides, technical reports, and project closure documentation. - Uploading approved reports and budgets to platforms such as Coti Web. - Tracking and controlling documentation for tenders. - Organization and management of physical and digital project archives. - Coordination of flight and/or ticket purchases for technical staff. - Administrative support to Management and the Operations Department. Requirements: - Technical or university degree in Administration, Accounting, Industrial Engineering, or related fields. - Minimum 1–2 years of experience in administrative roles, preferably within service, project-based, or technical-sector companies. - Intermediate-level Excel proficiency. - Knowledge of SUNAT electronic shipping guide issuance (desirable). - Prior experience in project document control is desirable. - Ability to handle multiple tasks and maintain consistent follow-up. Competencies: - Organization and control. - High level of follow-up. - Proactivity. - Effective communication. - Working under pressure. - Responsibility and commitment. Conditions: - Work modality: On-site. - Position type: Full-time. - Department: Administration / Operations. - Schedule: Monday to Friday, 8:00 AM – 5:45 PM (1-hour lunch break); Saturdays, 8:00 AM – 12:15 PM. Benefits: - Formal employment registration according to applicable labor regime. - Job stability. - Positive work environment. - Opportunity for professional development in the electrical and industrial automation sectors. Join SUBEL, a growing company in the electrical and industrial automation sector, and become part of a team where your management will be essential to the order and success of our projects.-Requirements- Minimum education: Technical 1 year of experience Keywords: helper, assistant, auxiliary, aux, auxiliary, assistant, helper, aide, administrative, operations, operaciones