Secretary - Experienced

Description

Position Summary: Administrative and operational coordination for the team of site supervisors, ensuring smooth information flow and support across various areas. Key Highlights: 1. Key role in managing and transcribing site supervisors' reports. 2. Essential administrative support in validating and submitting budgets. 3. Interdepartmental collaboration to optimize operational processes. POSITION TITLE: OPERATIONAL SECRETARY REPORTS TO: HEAD OF SUPERVISORS RELATED DEPARTMENTS: OPERATIONS, ADMINISTRATION, SSOMA, LOGISTICS, ACCOUNTING DIRECT REPORTS: SITE SUPERVISORS RESPONSIBILITIES: 1. Transcribe site supervisors' reports into budget formats 2. Verify material delivery notes 3. Validate lists of materials, equipment, and services for each job 4. Submit budgets and reports upon validation by the head of supervisors 5. Maintain updated material price lists and the "Annual Budget Report" 6. Coordinate quotation and purchase order submission 7. Coordinate with suppliers for receipt of purchases and delivery to plant 8. Provide budget numbers to site supervisors for new jobs 9. Schedule the production manager's agenda and remind him of appointments 10. Assist in filling out information in directory and single-line diagram formats 11. Coordinate with other departments to perform lamination of single-line diagrams, labeling, or printing (ready-to-print) 12. Update the activity board. 13. Announce meetings scheduled by the head of supervisors 14. Handle and coordinate telephone communications with workers 15. Track sales budgets for collections. File: "Monthly Sales" 16. Share pending service lists with each site supervisor 17. Support the Human Resources department . -Requirements- Minimum Education: Technical Degree 1 year of experience Languages: English Age: between 18 and 30 years Knowledge: Office equipment, Office management