Middle Administration and Billing Analyst

Description

Job Summary: We are seeking a Middle Administration and Billing Analyst to support operational execution and management of accounting and administrative processes. Key Highlights: 1. Opportunity to leverage your talent within a creative, multidisciplinary team. 2. Participation in audits, process flow optimization, and continuous improvement. INSIDE Marketing Digital is a digital marketing agency with over 20 years of experience in the market and a creative, multidisciplinary team in Peru and Colombia. We believe the success of our work lies in the people who are part of this dream; therefore, we are looking for a **Middle Administration and Billing Analyst**. This is your opportunity to leverage your talent and join our company! **Job Mission:** Provide support in operational execution and management of accounting and administrative processes. **Responsibilities:** * Report to and support the Administrator in operational and financial tasks. * Issue, manage, and send service billing (FEE) for the entire group of companies, ensuring accurate registration and timely delivery according to the established schedule. * Prepare quotations and issue invoices for additional services reported by account executives and content specialists per client account, along with their respective supporting documents. * Manage corrections and cancellations of electronic invoices, ensuring compliance with accounting procedures and tax regulations. * Prepare service quotations for clients requiring purchase orders (PO), ensuring issuance within the corresponding accounting period. * Respond to client administrative inquiries and provide support on billing or payment-related matters. * Monitor accounts receivable, sending reminders to clients and ensuring payments are made within agreed timelines. * Analyze and manage accounts payable, ensuring proper scheduling of supplier payments as well as preparation of bank transfers for approval by management and administration. * Record supplier payments in the accounting system (Alegra) and maintain updated records of financial obligations. * Perform bank reconciliations for all transactions and record them in Alegra. * Monitor withholdings, deductions, perceptions, and other tax obligations related to clients and suppliers. * Administer and supervise internal company cash boxes, ensuring efficient control over fund usage and periodic reconciliation. * Manage and coordinate office space reservations and other administrative resources. * Manage permissions and roles within advertising accounts and client pages, ensuring appropriate access levels are maintained. * Prepare projected cash flow reports and track income and expenses. * Coordinate with the internal team for any adjustments or updates to access rights in Business Manager. * Maintain an up-to-date registry of users and access rights to client social media accounts and internal company group accounts. * Support administrative logistics, ensuring proper organization of events, meetings, and internal requirements. * Submit all monthly accounting documents, as well as information requested monthly by the accountant. * Supervise compliance with the administrative, accounting, and financial calendar across group companies. * Manage procurement budgets and coordinate their approval with the Administrator. * Ensure that assigned equipment is returned by the employee in good condition with corporate data securely safeguarded. * Participate in internal and external audits, providing support in document collection and financial data analysis. * Participate in planning meetings to optimize internal workflow processes. * Identify opportunities for improvement in administrative management and propose solutions to streamline processes and minimize errors. * Support administrative tasks and ensure correct execution of administrative and accounting processes. * Prepare basic financial reports to aid decision-making. **Competencies:** * Organization and planning * Assertive communication * Proactivity * Attention to detail * Strategic thinking **Requirements:** * Reside in Lima, Peru. * Bachelor’s degree or graduate in Accounting, Administration, or related fields. * Knowledge of social media platforms (Instagram, Facebook, Google) and analytics tools such as Facebook Insights, Twitter Analytics, and Instagram Analytics. * Proficiency in accounting software is mandatory. * Proficiency in ERP systems is mandatory. * Advanced proficiency in Microsoft Office. * Intermediate/advanced level of English. * Minimum 6 months of experience in similar roles. **Benefits:** * Excellent work environment * Career development path * Free training programs * Opportunity to work with leading brands and expand the reach of your proposals. * Working hours: Monday to Friday, 9:00 AM to 6:00 PM, with a one-hour lunch break from 1:00 PM to 2:00 PM. * Hybrid work arrangement. * EPS health insurance: the company covers 25%. * Additional day-offs: We grant you 4 extra vacation days. * Birthday benefit: You may leave work at 12:00 PM on your birthday—or whenever you choose to redeem it! Application Question(s): * Are you available for immediate onboarding? If not, please specify your earliest possible start date or timeframe upon selection. * Please indicate your salary expectations for this position. Work Location: Hybrid, Magdalena del Mar, Lima