Administrative Assistant - Billing and Collections (Documentary Control)

Description

Job Summary: Ensure documentary control, verification, and cleansing of invoices, guaranteeing proper substantiation and recording of payments. Key Highlights: 1. Key role in reconciliation and financial document management 2. Opportunity for internal training on company processes 3. Collaboration with sales and accounting to resolve discrepancies Ensure proper documentary control, verification, and cleansing of all invoices issued by the company, guaranteeing that each voucher is duly substantiated with its corresponding payment, withholding/deduction certificates, and system records. Main Responsibilities * **Documentary Reconciliation:** Thoroughly verify that issued invoices match 100% with actual payments received (via banks, cash, or credits). * **Account Statement Control:** Continuously review and update customer accounts receivable, ensuring documents are marked as "Paid" only when physical/digital substantiation is correct. * **Withholding and Deduction Management:** Validate that customers have made the corresponding withholding deposits (critical in transportation and steel sectors) and properly archive supporting documents. * **Information Cross-Verification:** Coordinate directly with sales and accounting departments to resolve discrepancies in rejected invoices, credit notes, or misidentified payments. * **Filing and Custody:** Maintain digital and physical collections files in an impeccable and orderly manner. Profile Requirements * **Education:** Technical or university graduate / in final academic cycles of **Accounting**, **Administration**, or Finance programs. * **Experience:** Not mandatory. Basic knowledge or prior practical experience in billing, filing, or administrative functions will be valued. **We provide training on our processes!** * **Technical Skills:** * **Excel / Google Sheets:** Intermediate level (proficiency in pivot tables and formulas such as VLOOKUP or XLOOKUP for cross-referencing bank vs. invoice databases). * Basic knowledge of electronic payment vouchers, shipping guides, and SUNAT regulations (withholdings). * **Key Competencies:** High level of organization, attention to detail (focused on identifying numerical or date-related errors), and integrity. Salary: S/.1,130\.00 \- S/.1,300\.00 per month Workplace: On-site employment