General Management Assistant

Description

Job Summary: A highly organized professional with initiative and confidentiality, providing comprehensive support to the General Management and supporting the company’s growth. Key Highlights: 1. Comprehensive administrative, operational, and executive support to the General Management. 2. Ensure efficient and confidential management of managerial activities. 3. Contribute to achieving the organization’s strategic objectives. We seek a highly organized professional with sound judgment, initiative, and absolute confidentiality—capable of becoming the primary support for our General Management and accompanying the company’s growth. **Job Objective** Provide comprehensive administrative, operational, and executive support to the General Management, ensuring efficient, organized, and confidential management of managerial activities. Additionally, facilitate coordination among the company’s various departments, ensure project follow-up, support decision-making, and oversee the proper functioning of the General Management office—contributing to the achievement of the organization’s strategic objectives. **Main Responsibilities** **\* 1\. Executive Assistance** * Manage and organize the General Management’s schedule, coordinating meetings, appointments, travel, and commitments. * Schedule in-person and virtual meetings, ensuring participant availability and required resources. * Draft meeting minutes and track implementation of agreed-upon actions. * Provide ongoing support to the General Management in all assigned administrative and executive tasks. **2\. Administrative and Document Management** * Prepare reports, executive summaries, presentations, comparative charts, and other documentation requested by the General Management. * Draft letters, memoranda, corporate communications, and official documents. * Organize, classify, and maintain up-to-date physical and digital archives of General Management documentation. **3\. Procurement and Logistics Management for Administrative Needs of the General Management** * Manage procurement and supply of: office supplies, cleaning and sanitation materials, cafeteria items, computer equipment, technological accessories, furniture, etc. * Request quotations, evaluate proposals, and coordinate with suppliers for acquisition of goods and services. * Coordinate maintenance and supply of resources necessary for optimal office operations. **4\. Coordination of Corporate Travel** * Manage purchase of domestic and international air tickets. * Coordinate hotel reservations, transportation, and logistics for corporate travel. * Prepare itineraries and required documentation for General Management travel. **5\. Administrative and Interdepartmental Procedures Management** * Represent the company in administrative procedures when required. * Manage and track procedures before: SUNARP, Notaries, ATU, AAP, Municipalities, and/or other public entities requiring General Management representation. * Coordinate legalization, certification, and acquisition of corporate documentation. * Coordinate with various company departments to fulfill requirements issued by the General Management. * Track tasks, projects, and commitments assumed by different departments. * Coordinate execution of activities involving multiple departments across the organization. **6\. Executive Hospitality and Protocol** * Maintain the General Management office in optimal condition regarding order, appearance, and functionality. * Ensure adequate supply of office materials for the General Management office. * Coordinate and attend to hospitality requirements of the General Management during working hours, meetings, and visits—including preparation or arrangement of coffee service, beverages, snacks, lunches, or dinners when required. * Coordinate catering services for executive meetings. * Receive and courteously assist clients, suppliers, authorities, and visitors, projecting a professional corporate image as required by the General Management. * Organize necessary logistics for meetings, presentations, and visits by the General Management. **7\. Handling of Confidential Information** * Maintain absolute confidentiality regarding the company’s financial, commercial, strategic, and administrative information. * Safeguard sensitive documentation and ensure appropriate handling of information under one’s responsibility. Perform any other related duties assigned by the General Management. **Competencies** * High level of organization and planning. * Excellent verbal and written communication skills. * Proactivity and initiative. * Service orientation. * Ability to work under pressure. * Excellent time management and task prioritization. * Strong sense of responsibility. * Discretion and absolute confidentiality. * Negotiation skills. * Attention to detail. * Problem-solving ability. * Interpersonal skills. * Adaptability and flexibility. · Professional appearance and personal presentation. **Required Profile** **Education:** \* Technical or university studies in Administration, Business Management, Executive Secretarial Studies, or related fields. **Experience:** \* Minimum 2 years as a management assistant, administrative assistant, or in similar positions. **Knowledge:** \* Excel, Word, and PowerPoint (intermediate/advanced level). \* Professional writing and document organization. \* Proficiency in digital tools. \* Administrative procedure experience is desirable. **We Offer** \* Salary: PEN 1,600–1,800 per month. \* Formal employment registration from day one. \* Job stability. \* Positive work environment. \* Opportunities for professional growth. **Application Instructions:** **\* Send updated CV to: amontalvan@perudriving.pe** **\* Subject line: General Management Assistant** **Position Type: Full-time** **Work Mode: On-site employment** Salary: PEN 1,600.00 – PEN 1,800.00 per month Work Location: On-site employment