Commercial Administrative Assistant

Description

Job Summary: Provide administrative support and manage the preparation of quotations for State entities, coordinating with clients and suppliers. Key Responsibilities: 1. Preparation and management of quotations for State entities 2. Administrative support and coordination with clients/suppliers 3. Quotation follow-up and document management Provide administrative support and manage the preparation of quotations for State entities, ensuring appropriate coordination and communication with clients and suppliers. **Main Responsibilities:** * Prepare and manage **quotations for State entities** according to requested requirements. * Review terms of reference, technical specifications, and documentation required for quotation processes. * Perform **follow-up on submitted quotations** and maintain an updated record of proposals. * Support **administrative tasks**, such as document organization, physical and digital archiving. * Make **telephone calls** to clients, suppliers, or entities for inquiries, coordination, or follow-up. * Coordinate with suppliers to **request pricing, technical data sheets, and product or service availability**. * Manage **internal coordination** with relevant departments to meet delivery deadlines. * Maintain an updated **quotations, clients, and suppliers register**. * Support the preparation and submission of **administrative documentation**, when necessary. * Other administrative duties assigned by management. **Preferred Qualifications:** * Technical or university education in **Desirable**. * Proficiency in **Excel, Word, and email**. * Experience in **quotations or processes with the State (desirable)**. * Strong communication skills, organizational ability, and sense of responsibility. **Skills:** * Document organization and management * Effective telephone communication * Ability to track progress and meet deadlines * Proactivity Employment Type: Full-time Salary: S/.1,500\.00 \- S/.1,800\.00 per month Work Location: On-site employment