Billing Assistant

Description

Job Summary: Supports the process of issuing, controlling, and tracking invoices in a logistics company, ensuring accurate billing for services and interdepartmental coordination. Key Highlights: 1. Key support in managing logistics service billing. 2. Proficiency in ERP systems and electronic invoicing. 3. Interdepartmental coordination for operational efficiency. A **billing assistant** in a logistics company supports the issuance, control, and tracking of invoices related to transportation, warehousing, and distribution services. Typical responsibilities include: **Main Responsibilities** * Prepare and issue invoices for services rendered. * Verify that customer data, rates, and taxes are correct. * Record invoices in the management system or ERP. * Review service orders, waybills, cargo manifests, and delivery receipts. * Confirm that supporting documentation matches billed items. * Maintain records of issued, voided, or pending invoices. * Follow up on invoices disputed by customers. * Manage corrections, credit notes, or debit notes as applicable. * Monitor invoice due dates. * Coordinate with the collections department to track payments. * Generate reports on customers with outstanding balances. * Maintain organized physical and digital files. * Safeguard billing- and audit-related documents. * Compare executed services versus billed services. * Identify discrepancies or inconsistencies in records. * Support monthly accounting closings. * Resolve invoice-related inquiries. * Coordinate with operations, transportation, warehousing, and accounting departments to obtain necessary information. **Logistics-Specific Responsibilities** * Invoice domestic and international transportation services. * Invoice warehousing, distribution, loading, and unloading services. * Verify rates based on routes, weights, volumes, or contracts. * Control proof-of-delivery (POD) evidence prior to invoicing. * Review waybills and transportation documents to comply with legal requirements. **Required Skills** * Proficiency in Excel and ERP systems (e.g., SAP, Oracle, Odoo, etc.). * Knowledge of electronic invoicing. * Attention to detail and organizational skills. Salary: S/.1,130\.00 \- S/.1,600\.00 per month Workplace: On-site employment