Industrial Administration Assistant

Description

Position Summary: Provide administrative and operational support in project management, ensuring document control, process tracking, and logistical coordination. Key Highlights: 1. Administrative and operational support in project management 2. Logistical coordination and process tracking 3. Support in administrative activities and document control **Position Objective** Provide administrative and operational support in project management, ensuring document control, process tracking, logistical coordination, and support in the company's administrative activities. **Requirements** * Graduate in Industrial Administration (SENATI). * Minimum 6 months of experience in administrative, logistics, project, or operations-related roles. * Proficiency in Microsoft Office (Excel, Word, and PowerPoint). * Knowledge of document control, procurement, and logistics is desirable. * Availability to conduct field visits when required by the project. **Responsibilities** * Assist in organizing and controlling project documentation. * Prepare and update tracking charts, reports, and indicators. * Coordinate procurement, quotations, and supplier follow-up. * Track purchase orders, services, and deliveries. * Support contract management, files, and physical and digital archives. * Coordinate meetings, technical visits, and administrative activities. * Follow up on procedures and requests with clients, suppliers, and public or private entities. * Maintain updated project databases and administrative documentation. * Provide administrative support to the engineering team and management. * Other related duties assigned by supervision. **Competencies** * Organization and planning. * Proactivity. * Effective communication. * Responsibility. * Attention to detail. * Teamwork. * Ability to manage multiple tasks. * Service orientation. **Preferred Qualifications** * Knowledge of logistics, procurement, and inventory control. * Proficiency in management tools (advanced Excel, basic Power BI, or basic Microsoft Project). * Experience in construction, industrial, consulting, or project management companies. Workplace: On-site employment